Sunday, 27 October 2013

“INTRODUCTON TO PROJECT MANAGEMENT PROCESSES


1)    L&T constructions undertook Bridge construction at Hyderabad that consists of 200 meters length. They now need to repeat the same construction at Vijayawada.

a.    It needs to be treated as project as Location is different and Project outcome is helping the L&T strategic objectives

b.    It needs to be treated as Operation as L&T is repeating the same personnel at new site also.

c.    This task cannot be undertaken because we canot repeat the same thing at different places

d.    Need to employ same personnel at Vijayawada also.

(Answer: a)
 
2)    A project team member is talking to another team member and complaining that so many people are asking him to do things. If he works in a functional organization, who has the power to give direction to the team member

a.    The Project manager

b.    The functional manager

c.    The team

d.    The customer

(Answer: b)
 
3)    Project is a temporary endeavour undertaken to create a unique product, service or result. ALL of the following are characteristics of a project EXCEPT

a.    It has definite start and definite end.

b.    Although repetitive elements may present in project deliverables, the repetition does not change fundamental uniqueness of the project work.

c.    Projects can also have social, economic and environmental impacts that far outlast the project themeselves

d.    Temporary always means Projects are very short in duration.

         (Answer: D. Temporary does not mean they are short in duration)
 
4)    The common characteristics among Projects and operations are

a.    Temporary, Unique

b.    Ongoing and Repetitive

c.    Performed by People, Limited Resources, Planned Executed and controlled

d.    Adds height on it’s strategic ladder, sustain the growth provided.

               (Answer: c)

5)    John is an experienced project manager and he joined the organization quite recently. Given his vast experience, he is asked to help the organization in rescuing a troubled project that brings 2 million dollars a year. What he needs to first? All of the following statements are true except

a.    He needs to immediately jump on resolving the project issues so that his supervisor starts seeing his capability right from the day 1.

b.    He needs to understand bigger landscape of the project by learning his portfolio priorities – This is understand the strategic objectives of his performing organization

c.    He needs to understand rationale behind how the programs are clustered- this is to understand how/why he can get support incase of inter-dependencies

d.    He needs to understand organization’s culture, style and structure to learn the methods to get the work accomplished.
 

Answer a.

6)    ALL of the following are true EXCEPT

a.    Project success is measured by product and project quality, timelines, budget compliance and degree of customer satisfaction

b.    Program success is measured by the degree to which the program satisfies the needs and benefits for which it was undertaken

c.    Portfolios success is measured in terms of aggregate performance of portfolio components

d.    Projects, Programs and Portfolios are formed and linked only to show linkage on paper. However, there is no relevance in the objectives they serve for.

 
(Answer: d)
 
7)    In today’s competing environment, all of the following establishes the need to institute Project Management office EXCEPT

a.    It offers administrative umbrella to help support and manage shared resources across all its programs.

b.    It identifies and develops project management methodology, best practices and standards

c.    It effectively coordinates communication across projects.

d.    It descreases Project Manager’s transactional and reporting tasks so that project manager can focus on customer specific tasks.

(Answer: d)

8)    While stakeholder management, Project manager must give attention to all the below excepts EXCEPT

a.    Understand Stakeholders’ Responsibility and Ability to influence Project outcome.

b.    Understand What information is needed for Stakeholders and at what frequency

c.    Understand stakeholders’ strengths and how we can involve them in project lifecycle well in advance so that their strengths can be incorporated towards project success

d.    Influence Stakeholders beyond Project management code of ethics in an aim to get good Customer feedback.

 (Answer: d)
      

9)    Stakeholder influence, risk are

a.    Greatest at the start of the project

b.    Lowest at the start of the project

c.    Does not peak through out the project till closure

d.    None of the above

(Answer: a)

10) A project manager’s boss and the head of the engineering discuss a change to a major task. After the meeting, the boss contacts the project manager and tell him to make the change. This is an example of

a.    Management commitment to the project

b.    Support to project manager

c.    Project manager is left as “Project coordinator”

d.    A change control system

 (Answer: c)

 

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Project Management Processes

1)    A Process is a set of interrelated actions and activities performed to achieve a pre-specified product, result or service. Each process is characterized by its inputs, the tools and techniques that can be applied and the resulting outputs. All of the following statements are true for the processes except:

a.    Project Management process ensure the effective flow of the project throughout its existence (i.e. through Initiation, Planning, Execution, Monitoring and Control and Closing process groups)

b.    Product oriented processes specify project’s outcome or project’s product (i.e. through Feasibility, concept development, design, prototype, build, test, integrate and Deploy phases)

c.    A process is a set of interrelated actions and activities performed to achieve a pre-specified product, result or service.

d.    Project Management Processes and are sequential in nature and they will never overlap among each other.

(Answer: d) 

2)    In project life cycle, the type of product deliverables will vary with each project phase. The lifecycle provides basic framework for managing the project. All of the following statements are true EXCEPT:
 
a.    Project life cycle focuses on “what” product components to be delivered (e.g. Requirements, Design, Build, Stabilize, Deploy and Support)

b.    Project Management processes focus on “How” to deliver the product deliverables. It focuses on the methods or processes required to deliver project’s product. (i.e. through Initiation, Planning, Execution, Monitoring and Control and Closing process groups)

c.    Project Management Processes are grouped into 5 process groups spread across 42 Knowledge Areas in PMBOK.

d.    Project life cycle phases represent Project Management Process groups

      (Answer: d) 

3)    Initiation is the process of formally authorizing a new project or that an existing project should continue to into next phase. Involving stakeholders during initiation phase improves all of the below EXCEPT

a.    probability of shared ownership

b.    deliverable acceptance

c.    customer and stakeholder satisfaction

d.    At the time of difficulties, we can easily throw the blame to the stakeholders

(Answer: d)

4)    The project character is created during which life cycle phase?

a.    Executing

b.    Planning

c.    Closing

d.    Initiating
              (Answer: d)

5)    Project charter approval and funding are handled by:

a.    Senior Management external to the project boundaries

b.    Project Manager

c.    Customer who receives the project’s benefit

d.    Performing Team
 
(Answer: a)
6)    Sankar is the new project manager starting a challenging assignment in CMM Level 5 Company where stakeholders see great customer business continuity Incas this project helps the customers. Towards this, senior management deploys Quality department, Procurement Department, Training Department just to ensure Sankar is provided with good support.  In this context, to set the project procedures, one needs to select the appropriate processes required for the project. The responsible authority who is responsible for determining which Project Management processes are appropriate and the corresponding rigor/depth of each of the processes are

a.    Quality Head

b.    Training Head

c.    Procurement Head

d.    Sankar in collaboration with Project Team

(Answer: d)
7)    Project Management plan is almost like “Plan for the Plan”. It contains the procedures required to plan, execute, monitor and control the plans related to Scope, Quality, Time, Costs, Quality, Communication, and risk. Thus, it goes through progressive detailing of the available clarity at any point in time in project’s journey. This is an example of

a.    Backward Planning

b.    Rolling wave planning

c.    Forward panning

d.    Top Down planning

(Answer: b)

8)    The process group that details processes performed to complete the work defined in the project management plan through involving resources as well as performing the activities:

a.    Initiation Process Group.

b.    Planning Process Group.

c.    Executing Process Group.

d.    Monitoring and Control Process Group.

(Answer: c)

9)    The Monitoring and Controlling process group consists of those process required to track, review and regulate the progress and performance of the project. The Monitoring and Controlling Process Group also includes all the below EXCEPT:

a.    Identify any areas in which changes to the plan are required; and initiate the corresponding changes.

b.    Monitoring the ongoing project activities against the project management plan and the project performance baseline

c.    Identifying influencing factors that can circumvent integrated change control so only approved changes are implemented.

d.    Developing Project Charter.

(Answer: d)

10) The closing Process Group verifies that defined processes are completed within all the process groups to close the project or a project phase and formally establishes that project or project phase is complete.  Thus, Closing process group consists of all the below EXCEPT:

a.    Obtain acceptance by the customer or sponsor

b.    Conduct project or phase-end reviews and document lesson learnt

c.    Apply updates to organizational processes assets and close procurements

d.    Direct and Manage project Execution.

               (Answer: d)

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